Graphic recording - live scribe - live visual notes - live illustration - conference illustration - mötesritare - eventillustratör - handritade anteckningar - grafisk dokumentation - grafisk mötesdokumentation
Make your event the one everyone talks about
Live visual documentation for conferences, workshops, meetings, and webinars.
Sweden, Denmark and online events world-wide.
What is graphic recording?
As your speaker presents, or your meeting is underway, I visualise key concepts with:
- words and phrases
- symbols and icons
- narrative style pictures
How does graphic recording boost my event?
Having a live illustrator at your event:
- keeps your audience engaged,
- increases participation in discussions
- helps your audience connect ideas and facts
- increases their memory of information by 65%
- gives you a great reason to follow-up with participants
- the hand-drawn illustrations add a creative fun element
Increased audience engagement
Using visuals coupled with text increases overall engagement by 62% compared to traditional methods (DataReportal, 2024)
65% better retention
Studies show that when people are presented with information as words, they remember only 10% of that information three days later. However, if a relevant image is paired with that same information, retention skyrockets to 65%. (Paivio, 1971; 1986
Faster mental filing of information
Research into real-time brain activity shows that creative visual content triggers memory encoding 74% faster than text alone. (Canva, 2025)
You’ve spent months planning this event. The speakers are booked, the venue is sorted, the catering is ordered. But two weeks later… your participants can’t quite remember what was said. Your follow-up email with the typed notes gets a handful of opens. The speakers ask if anyone found their session useful, and you don’t have much to show them.
All that effort, and it’s already fading. What if your audience left with something they actually wanted to look at again?
Graphic recording is for you if you are planning a conference, summit, annual meeting, webinar or workshop AND:
- You want people to actually remember what they heard
- You care about participant engagement
- You’re tired of sending out text-heavy meeting notes that nobody reads
- You want your event to feel creative, dynamic and inspiring
It might not be right for you if:
- You want detailed word-for-word documentation
- You want slick, computer-y illustrations (my style is distinctly hand-drawn)
Your audience will be impressed, engaged and alert.
“Everyone is talking about this visualisation!”
“Look! There is our discussion as a picture!”
A visual summary extends the life of your event. People talk about it for days afterwards.
You get more value for your money and effort!
Attractive notes that people will actually read.
A unique and appreciated thank-you gift for your speakers. You can even print it out for them!
Weeks of content for social media, your website and newsletters.
The following hours are based on a 60 minute online event. A full-day event would need more of everything! Contact me for more information.
Briefing meeting with you and your team (45 minutes)
Research and test sketch (3-4 hours)
Set up at venue 45 minutes prior to event (login 20 minutes before an online event)
Graphic recording for the time specified
Post-event editing if required (1-2 hours)
Delivery of image and time-lapse animation
A license for unlimited use, world-wide.
Three FREE images!
I will detach three elements from the overall illustration and convert them to transparent PNGs that you can use in documents, on your website and social media or even on your office walls!
Value: 500 Euro
Free for you when you book me.
How much does all this cost?
The price varies based on:
- how long the event is
- what sort of documentation you need
- if travel and accommodation are required.
Here are some examples:
60 minute online event, digital recording: 370 EURO (3700 SEK) + taxes.
Half day event, 2 hours travel, digital recording: 1600 EURO (16 000 SEK) plus taxes
Discounted rates for non-profits are available. I love being able to help them spread their message visually!
Email me for a quote for your event: megan@vanderley.se
Why choose megan?
BROAD EXPERIENCE
For many years I worked as an event organiser and communications specialist – I know what it’s like to be planning an event and booking freelancers. Copywriting and marketing are other skillsets that are going to make me even more useful to you.
SATISFIED CLIENTS
My clients include Växjö Munincipality, Pfizer, Vattenmyndigheten Västerhavet and Buffalo State University.
VISUAL SKILLS
I have studied and worked with graphic design (still do!) so I have an excellent grasp of layout, colour theory and visual hierarchy.
ON YOUR SIDE
I am a team player. Even as a freelancer, I take your goals to heart and do my best to help your event succeed.
WE’LL GET ALONG
Clients always tell me that I am pleasant and easy to work with.
LANGUAGE SKILLS
Bilingual: native English-speaker, fluent in Swedish.
I am the only graphic recorder in Sweden who is also a native English speaker.
spotlight: Vattenrådens dag 2025
The Authority for Water (Vattenmyndigheten) in the Västerhav district held it’s annual conference in October 2025. I was there, digital pen in hand, to capture key messages and feedback from group discussions. Read more…
People love watching these time-lapse animations.
Frequently asked questions
What do we actually get?
- An illustration (in your company colours, of course) that sums up your key messages in a fun and engaging way
- A time-lapse animation of the drawing being created
- A 1-2 hour pre-event meeting where you can explain your event and your goals
- Research and preparation
- One round of edits post-event
- An unlimited license to use the illustration and the animation – world-wide, forever.
BONUS
Three elements as individual illustrations!
Do you illustrate digitally or on paper?
Both.
Most of the time I illustrate digitally. It makes it easy to edit and you get a fantastic time-lapse of the illustration as part of the package. People LOVE watching these, which makes them great for social media.
It also means that I can work internationally without expensive and environmentally harmful travel.
Analogue graphic recording, done on large sheets of paper or boards, has it’s own benefits. In this digital age, people are more intrigued by the sight of a human drawing on paper, and the imperfections add to it’s charms.
Where do you work?
I live and work in Skåne (southern Sweden). I travel to nearby cities in Sweden and Denmark and occasionally make my way to London for the right events.
Thanks to the magic of the internet, I can illustrate your event without physically being there. This means that I can work remotely at events all over the world.
Is this a substitute for my Powerpoint presentation?
Most of the time, graphic recording is not used to replace a presentation. As fast as I am, I cannot draw everything your speaker says, so instead I pick out key concepts and visualise them so that the audience remembers them.
It is possible to use live illustration instead of a presentation, but it would require more preparation and rehearsal.
Is this a substitute for traditional minutes?
No. As a graphic recorder I pick out key pieces of content and illustrate them. It would be impossible to capture everything that is said.
Besides, the point of graphic recording is to help people remember content from the event: too much information would defeat the purpose.
So, to summarise, if you want every single detail written down, you will need to have someone taking written notes.
Do we get to decide what you draw?
Yes, to some extent. Prior to your event we will talk through the topics that will be covered. This is your chance to let me know if there are some things that MUST be included, and if there are any topics that you would prefer not to emphasise. If there you want a particular image included, just let me know.
How much does it cost?
Please get in touch so I can give you a quote for your specific event.
However, my base rate for a one hour event is 370 Euro / 3700 SEK plus taxes. Pricing for a full-day event starts at 2000 Euro / 20 000 SEK.
This includes our meetings and communication before the event, my research and preparation and one round of edits after the event.
You receive a beautiful finished illustration as:
- a high resolution jpg
- a low resolution jpg and
- a MP4 time-lapse animation of the drawing being created (10, 30 or 60 seconds long).
Can we request edits afterwards?
Yes, you can request edits. One round of revisions is included in the price!
Bear in mind that the time-lapse cannot be edited except in chronological order. This means that the changes that you request will show up at the end of the time-lapse animation.
How can we use the illustration?
An unlimited license for internet use is included in the price of my graphic recording. This means that you can use it however you want for an unlimited amount of time.
- Social media
- Website
- Annual report
- Printed and on the office wall
That’s good value!
Do you come to the event, or is it all online?
The beauty of doing digital graphic recording is that I can do it without attending the event. (Better for the environment, in most cases!) We connect via a video conferencing app so I can hear and see the event. I share the screen of my drawing tablet and you show it on a screen at or after the event.
I am willing to travel so feel free to ask! Southern Sweden (Malmö, Lund, Kristianstad, Ystad and Hässleholm), Gothenberg, Stockholm and London are all locations I will travel to for in-person graphic recording.
How far ahead to we need to book?
At least a week. The more time I have to prepare, the better the end result will be!
When do we pay?
You will get my final invoice within three days of the final illustration being delivered.
Occasionally I ask for a 30% non-refundable deposit when we agree to work together. As a small business owner it’s important for me to know that my clients are serious about booking and paying.
When will we receive the illustration?
Within one hour of the event finishing! With some exceptions (for example events that finish very late at night) I will send you the illustration within an hour. After you approve it, or request edits, I will send you the final documents, including the animated time-lapse.
I see work here in Swedish and English. What is your mother tongue?
I am a native English speaker, and am fluent in Swedish.
I work in both languages.
That said, if you need an event illustrator for an event in English in Sweden, then you can’t go wrong here!
What other sorts of illustration can you do?
I am so glad you asked! If you are running a conference, you will want to communicate with your participants before and after the event.
I can draw engaging portraits and comic-style pictures for you to send out or use on social media.
If you want amazing presentations, I can illustrate those too! A hand-drawn infographic really gets people’s attention.
What are some other names for graphic recording?
There are a lot of names for graphic recording!
- Sketch-notes,
- live scribing
- graphic scribing
- live illustration (which also includes live portraits at events)
- graphic scribing
- visual note-taking
In Sweden, most professionals use the English term “graphic recording” although you will see:
- mötesritare (meeting illustrator)
- konferensritare
- konferensillustratör (conference illustrator)
- visuella anteckningar
- visuella sammanfattningar
Want people to actually READ your conference notes?
Clients tell me that the only time that people ask them for notes is when they are VISUAL NOTES.
Ready? This is how to get started.
Use the contact form below to send me a quick message.
Alternatively, email me at megan@vanderley.se or call +46 765612289.
This is just an inquiry – you are not signing up for anything.
You can write in English or Swedish.
I will get back to you within 24 hours Monday – Friday.
