Graphic recording - live visual notes - live illustration - conference illustration - mötesritare - eventillustratör - handritade anteckningar
Want a smart way to make your event stand out?
Graphic recording will keep your audience interested before, during and after the event.
What is graphic recording?
As your speaker presents, or your meeting is underway, I visualise key concepts with:
- words and phrases
- symbols and icons
- narrative style pictures
How does graphic recording boost my event?
Having a live illustrator at your event:
- keeps your audience engaged,
- increases participation in discussions
- helps your audience connect ideas and facts
- increases their memory of information by 65%
- gives you a great reason to follow-up with participants
- the hand-drawn illustrations add a creative fun element
Are you planning a
- conference
- summit
- annual meeting
- webinar
- workshop?
Would you like it to be:
- effective, interesting and dynamic
or
- overwhelming, confusing and exhausting?
What about after the event?
Do you want to send out the powerpoint slides and a few A4 pages of dense typed notes that will be ignored?
Or would you like
- colourful pictures,
- personality-filled visual stories,
- catchy key phrases and a
- mesmerising time-lapse animation that people are actually keen to see?
Your audience will be impressed, engaged and alert.
“I just loved seeing the picture emerge.”
“Look! There is our discussion as a picture!”
“Did you do this NOW?”
Clear communication (I am a communicator, after all!)
Personal service (this is a small business and I give ALL my customers the best treatment)
Focus on key messages (the final illustration will include your most important information)
Extend the life of your event = value for money.
I will make it easy for you.
Attractive notes that people will actually read.
Content for social media, your website and newsletters.
A unique and appreciated thank-you gift for your speakers. (You can even print it out for them!)
The following hours are based on a 60 minute online event. A full-day event would need more of everything!
Briefing meeting with you and your team (45 minutes)
Research and test sketch (3-4 hours)
Set up at venue 60 minutes prior to event (login 30 minutes before an online event)
Graphic recording for the time specified
Post-event editing if required (1-2 hours)
Delivery of image and time-lapse animation
A license for unlimited use, world-wide.
Three FREE images!
I will detach three elements from the overall illustration and convert them to transparent PNGs that you can use in documents, on your website and social media or even on your office walls!
Value: 500 Euro
Free for you when you book me.
How much does all this cost?
The price varies according to how long the event is, and if travel is needed.
Here’s an example: 60 minute online event
360 EURO (3600 SEK) + taxes.
I keep my prices lower than the industry standard because some of my favourite clients are non-profits with limited budgets. I love being able to help them spread their message visually!
Why choose megan?
BROAD EXPERIENCE
For many years I worked as an event organiser and communications specialist – I know what it’s like to be planning an event and booking freelancers. Copywriting and marketing are other skillsets that are going to make me even more useful to you.
VISUAL
I have studied and worked with graphic design (still do!) so I have an excellent grasp of layout, colour theory and visual hierarchy.
ON YOUR SIDE
I am a team player. Even as a freelancer, I take your goals to heart and do my best to help your event succeed.
WE’LL GET ALONG
Clients always tell me that I am pleasant and easy to work with.
LANGUAGE SKILLS
Bilingual: native English-speaker, fluent in Swedish.
spotlight: Vattenrådens dag 2025
The Authority for Water (Vattenmyndigheten) in the Västerhav district held it’s annual conference in October 2025. I was there, digital pen in hand, to capture key messages and feedback from group discussions. Read more…
Ready? This is how to get started.
Use the contact form below to send me a quick message. (Don’t like forms? Just email me at megan@vanderley.se.)
You can write in English or Swedish.
I will get back to you within 24 hours (except on the weekend).
Make it easy for them to understand you
65% of the world are visual learners.
That means you can increase the effectiveness of your event enormously, just by including visual explanations!
Simple!
People love watching these time-lapse animations.
Frequently asked questions
What do we actually get?
- An illustration (in your company colours, of course) that sums up your key messages in a fun and engaging way
- A time-lapse animation of the drawing being created
- A 1-2 hour pre-event meeting where you can explain your event and your goals
- Research and preparation
- One round of edits post-event
- An unlimited license to use the illustration and the animation – world-wide, forever.
BONUS
Three elements as individual illustrations!
Do you illustrate digitally or on paper?
I illustrate digitally. It makes it easy to edit and you get a fantastic time-lapse of the illustration as part of the package. People LOVE watching these, which makes them great for social media.
It also means that I can work internationally without expensive and environmentally harmful travel.
Where do you work?
I live and work in Skåne (southern Sweden) but I can attend remote events all over the world.
Is this a substitute for my Powerpoint presentation?
Most of the time, graphic recording is not used to replace a presentation. As fast as I am, I cannot draw everything your speaker says, so instead I pick out key concepts and visualise them so that the audience remembers them.
It is possible to use live illustration instead of a presentation, but it would require more preparation and rehearsal.
Is this a substitute for traditional minutes?
No. As a graphic recorder I pick out key pieces of content and illustrate them. It would be impossible to capture everything that is said.
Besides, the point of graphic recording is to help people remember content from the event: too much information would defeat the purpose.
So, to summarise, if you want every single detail written down, you will need to have someone taking written notes.
Do we get to decide what you draw?
Yes, to some extent. Prior to your event we will talk through the topics that will be covered. This is your chance to let me know if there are some things that MUST be included, and if there are any topics that you would prefer not to emphasise. If there you want a particular image included, just let me know.
How much does it cost?
Please get in touch so I can give you a quote for your specific event.
However, my base rate for a one hour event is 320 Euro / 3200 SEK plus taxes. Pricing for a full-day event starts at 1300 Euro / 13 000 SEK.
This includes our meetings and communication before the event, my research and preparation and one round of edits after the event.
You receive a beautiful finished illustration as:
- a high resolution jpg
- a low resolution jpg and
- a MP4 time-lapse animation of the drawing being created (10, 30 or 60 seconds long).
Can we request edits afterwards?
Yes, you can request edits. One round of revisions is included in the price!
Bear in mind that the time-lapse cannot be edited except in chronological order. This means that the changes that you request will show up at the end of the time-lapse animation.
How can we use the illustration?
An unlimited license for internet use is included in the price of my graphic recording. This means that you can use it however you want for an unlimited amount of time.
- Social media
- Website
- Annual report
- Printed and on the office wall
That’s good value!
Do you come to the event, or is it all online?
The beauty of doing digital graphic recording is that I can do it without attending the event. (Better for the environment, in most cases!) We connect via a video conferencing app so I can hear and see the event. I share the screen of my drawing tablet and you show it on a screen at or after the event.
I am willing to travel so feel free to ask! Southern Sweden (Malmö, Lund, Kristianstad, Ystad and Hässleholm), Gothenberg, Stockholm and London are all locations I will travel to for in-person graphic recording.
How far ahead to we need to book?
At least a week. The more time I have to prepare, the better the end result will be!
When do we pay?
I ask for a 30% deposit when we agree to work together. As a small business owner it’s important for me to know that my clients are serious about booking and paying.
You will get my final invoice within three days of the final illustration being delivered.
When will we receive the illustration?
Within one hour of the event finishing! With some exceptions (for example events that finish very late at night) I will send you the illustration within an hour. After you approve it, or request edits, I will send you the final documents, including the animated time-lapse.
I see work here in Swedish and English. What is your mother tongue?
I am a native English speaker, and am fluent in Swedish.
I work in both languages.
That said, if you need an event illustrator for an event in English in Sweden, then you can’t go wrong here!
What other sorts of illustration can you do?
I am so glad you asked! If you are running a conference, you will want to communicate with your participants before and after the event.
I can draw engaging portraits and comic-style pictures for you to send out or use on social media.
If you want amazing presentations, I can illustrate those too! A hand-drawn infographic really gets people’s attention.
What are some other names for graphic recording?
There are a lot of names for graphic recording!
- Sketch-notes,
- live scribing
- graphic scribing
- live illustration (which also includes live portraits at events)
- graphic scribing
- visual note-taking
In Sweden, most professionals use the English term “graphic recording” although you will see:
- mötesritare (meeting illustrator)
- konferensritare
- konferensillustratör (conference illustrator)
- visuella anteckningar
- visuella sammanfattningar
Want people to actually READ your conference notes?
Clients tell me that the only time that people ask them for notes is when they are VISUAL NOTES.
Ready? This is how to get started.
Use the contact form below to send me a quick message. (Don’t like forms? Just email me at megan@vanderley.se.)
This is just an inquiry – you are not signing up for anything.
You can write in English or Swedish.
I will get back to you within 24 hours (except on the weekend).
